Preparing Your Small Business for a Crisis

As all of us know, having lived through 2020, crises happen.

Even when a pandemic isn’t shutting down the economy for months causing businesses in many industries to lay off or furlough workers, unforeseen disasters and mayhem can and do occur. We’re talking about natural disasters like floods, hurricanes or tornadoes; serious injury, ailments or divorce befalling the owner of a small business and changing their fortunes in a negative way; employee theft; cyber crime; violence in the workplace; even the sudden loss of a major customer or a recession hitting our shores.

Any one of these can decimate a small business’s bottom line.

Nobody can predict when a crisis is going to happen, but being prepared can lessen its negative impact. Not only will it give you peace of mind, but it will create a sense of confidence and security for your employees as well.

In this post, we’ll cover ways to prepare your business for the worst, and strategies to handle and manage a crisis while it’s happening. Together, these solid tactics can help small businesses weather any storm.

Preparing for a crisis

If you prepare and plan for a crisis before it happens, you’re doing all you can to soften the blow it can be to your business. It might mean the difference between keeping your business afloat and losing it altogether.

Get a line of credit

If you do nothing else, do this. You might not need those funds now, but that’s exactly the point. When your business is humming along nicely is the time to explore securing a line of credit. That extra working capital will sit there in reserve as your lifeboat if and when a crisis hits. Those funds can get your business through the crisis and beyond.

Make a small business crisis management plan

Don’t know where to start? Don’t worry. You don’t have to reinvent the wheel here. Take a page (literally) from FEMA, the gold standard of responding to crises and disasters. Ready.gov provides steps for businesses to create an Emergency Response Plan to help them get them through a crisis. You can customize it to meet your specific needs, but it covers every possibility.

It covers:

• Company goals and objectives for the plan.
• Names and numbers of emergency services and contractors like the fire department, police, hospital, state environmental authority, electricians, plumbers and more.
• Creating a dedicated emergency response team among your staff.
• Deciding who does what in a crisis, like who makes sure payroll gets met if your business is hit by a tornado, or who will be in charge of evacuating employees.
• Evacuation plan, including instructions for sheltering in place. You should have water, blankets and other emergency supplies on hand.
• Plans for lockdown, fire, flood, severe weather.
• Medical emergency plan, including who calls 9-1-1 and which staff, if any, are trained in CPR.
• Other threat-specific plans that cover floods, biological hazards, technology events; accidental events like hazardous spills, and transportation accidents; and intentional events like theft, bomb threats, suspicious packages and terrorism.

Sit down with your team

You’ll have talked with your emergency response team members, but it’s crucial to talk to everyone on staff, too. Let them know about your efforts to prepare for a crisis, show them the plan you’ve put together, and talk about crisis preparedness. Not only will this reduce panic if a crisis hits, but it will create a feeling of security and confidence. You may want to talk with your major clients and other company stakeholders, too, to let them know your plans.

Make sure you have 401(k)s or other investment plans in place

If the worst happens and your business is decimated, having a solid retirement investment plan for yourself and employees will protect them in the long run. The business may have taken a hit, but their futures are covered.